How to rehearse with a large community cast?

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Nine people jump up with their hands in the air while rehearsing for Passion Play

Rev Janice Hamilton was director and producer of the West Cheltenham Passion Play. Although she had never directed a Passion Play before, rehearsing with a large volunteer cast was an insightful and exciting journey.

How did you start rehearsing?

We worked through the scenes backwards and  started at the end with the crucifixion scene. So each time we met I would give everyone tea and coffee and get everybody to introduce themselves. Over time we would have new people there or old people not there, so we always introduce who you are and what you’re playing. Then we would read the script around.

But before that I would do a thought for the day. So I’ve either something that if I’d been but as I’d read it through the script before hand in preparation. Something that would come to mind or something that I’ve been reflecting on. I’d always make it really clear that I’m aware that this is not everybody’s faith. Not everybody prays, and that’s absolutely fine. But this is a space for us to have a think and a reflective time, and if you want to pray and do so, and if you want to just sit with happy thoughts, that’s also fine.

We approached rehearsing from a Christian viewpoint with no apologies for that, but also allowed the space for people not to feel uncomfortable.

How did you read through the script?

When we read through the script together I would say, as you’re reading. Think about the emotions, think about what you want the audience to experience. What are we hoping to generate with those that are watching. Think about the interaction with one another. What’s going on here? Is there anything you don’t understand? Is there any any backstory that we need to think about to understand what’s going on?

So we would read it, having been directed to those questions, and then afterwards discuss in the group. Sometimes depending on the size of the group, depending on how many people are in the scene, we would have a huge group. And sometimes it was a small, or broken into smaller groups to discuss with the people near you.

How did you discuss the script?

We would discuss the emotions of the characters and we would talk about anything we don’t understand or that we need to explore. People had a few different interpretations, and it was great. Everybody just really took part in that discussion. I loved it!

There was one young seventeen year old from a non-faith background. He’s probably used to this sort of thing because he does drama,. He had all sorts of insights that you know from a non faith background, and yet really understanding the story.

Some people obviously came from a very faith based, you know. With preconceived ideas in a sense, but it was good to be challenged and have a new angle to something. Then bearing in mind all those emotions, we would actually stand up and be vaguely grouped and read it while they were there. Then we blocked it.

I learned new terminology! So we would block it out depending on the scene. The crucifixion scene was huge and we didn’t manage to get through the whole thing in one evening, but for other scenes we were able to get through the blocking in the evening.

 

If you want to find out more about rehearsing with a large volunteer cast, you can find more information in our other blog posts. If you want to join a large volunteer cast and experience rehearsing and performing the Easter story, you can search for a Passion Play near you. Our trustees would love to help you set up a new Passion Play so if you know people who would form a core team to get started, please contact us for help and support!

Is fundraising like online dating?

Online dating is trying to find the right match among many differnet people. Fundraising for Passion Plays is similar to online dating in one respect: trying to find the right match for your Play among different trusts and funding charities. Finding this perfect match is the key to raising funds to tell the Easter story!

Once you find trusts and funders who are of a similar mindset and value the things you value, you are well on the way to a perfect match.

 

How do we find potential funders?

The Charity Commission’s Register of Charities allows you to search for free by using filters to narrow your search. (Remember, Scotland and Northern Ireland have separate registers.)
Funding Central is another register that is free to access.
For a more expensive option, you can try the Directory of Social Change’s Funds Online website which is regularly updated.
Since Passion Plays bring many churches of all denominations together, your diocese can be a good source of information and signposting. For example, see the Diocese of Bristol and their list of funders here.  www.bristol.anglican.org/documents/diocesan-funding-guide/
The Christian Funders’ Forum is also a useful source.

 

How do we let funders know our project is a good match for them?

Now is the time to do some research and really think about compatibility with the funders you are researching.

You can research their online content, websites, and also Further information will be inread through their annual reports published on the Charity Commissions website (click ‘Documents’ tab). These annual reports will give useful imformation about projects they have previously funded.

A quick phone call can also be helpful in establishing contact and goodwill as you will be able to find out more about them and let them know what you do.

Remember here that one of the key elements is timing! Some funders have a set application process that requires you to apply before a deadline. Other funders have trustees’ meetings at set times during the year and those times are good to work with.

The timing of your project also matters. Some funders like to fund projects in the early stage of development, while others like to give funding when they see other funders have already contributed.

There is a lot to think about with fundraising! But Passion Plays are such unique projects that it can also be an enjoyable process. Many funders like to hear about large community arts events that tell the Easter story in fresh and inspiring ways. Not only do Passion Plays have large outdoor audiences across the UK each Easter, they are also unique spaces of community, skill-sharing, mentoring and investing in the lives of volunteers across all sections of society. They are more than a one-off performance and the impact spreads across the whole community for many months.

 

Where can I find more help with fundraising?

If you want more help with fundraising, we have plenty more tips and advice on our website here.

We have recorded sessions from previous Passion Trust Conferences including sessions looking at Finance & Fundraising, Administration and Practical Considerations, and Q&A sessions. You can see more information and watch short helpful videos on our website here.

You can also find lots of helpful tips and advice at The Benefact Trust here or click on the image below.

three bullet points with rows of text and images in blue bubbles with white icons for help with fundraising

 

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